Police Department Administrative Assistant

POSITION OPENING - POLICE DEPARTMENT ADMINISTRATIVE ASSISTANT
 

Position Title:          Police Administrative Assistant 

Supervisor:             Chief of Police                                            

General Description:  Performs a variety of administrative duties to facilitate the efficient operation of all aspects of the police agency.

Essential Job Functions: 

• Property and Evidence Custodian Assistant
• Criminal case management and State Attorney’s Office liaison
• Prepare and submit UCR report twice a year
• Maintaining police records and retention schedules
• Handle accounts receivables and payables
• Answers phones, takes messages, and route calls
• Greet and assist visitors
• Open and distribute mail
• Prepare memos, reports, and correspondence as needed
• Perform general clerical duties such as photocopying, scanning, faxing, mailing, sort and file correspondence, reports, or other materials
• Receive and distribute subpoenas.
• Enroll officers in training courses and conferences
• Maintain training logs
• Maintain and order office supplies and equipment.
• Process Uniform Traffic and Boating Citations and send to appropriate agencies.
• Receive and process requests for resident Vacation Watch
• Perform other job-related functions as assigned

Minimum Qualifications:

• Graduation from high school or equivalent and five years secretarial or administrative assistant experience; or an equivalent combination of relevant education and experience.  
• Valid Florida Driver’s License
• No criminal history
• Knowledge of computer software systems to include Microsoft Office software (Word, Excel)
• Ability to communicate effectively both orally and in writing
• Ability to establish and maintain effective working relationships with employees, government officials and the general public
• Skill in using time management methods effectively.
• Ability to work independently with minimal supervision.

Desired Qualifications:

• Bilingual
• Previous police records and/or property & evidence experience

The position is open until filled. EOE.